calculation of part time annual holiday pay

[rogersh]

28 days is the statutory minimum entitlement - pro rata
A new starter contract states 4.5 weeks (22.5 days) annual leave plus 8 bank holidays.
If you made up the balance to 28 with bank holiday days you would still be entitled to 2.5 more days.

For a 2 day shift of 10 hours gov.uk calculates 112 hours leave p.a. - If you then pro rata 2.5 days x 2/5ths
you get 1 day of 10 hours to be added.

Can anyone confirm that Royal mail have a different way of calculating leave.

Have since discovered this link from another thread ;

http://www.royalmailchat.co.uk/communit ... hp?id=8799" onclick="window.open(this.href);return false;

[TrueBlueTerrier]

Can you clarify exactly what you are asking . Not sure if you think you are getting too little leave or are you just asking how much someone on a 2 day pattern of 10 hour days is due.

From what you have posted I think that's the system RM use, so there should be an agreement on the figures - though you are confusing me with the Pro rata for the extra 2.5 days.

If my maths is correct they will get pro-rata the Annual Leave entitlement + the pro rata Bank Holiday - that automatically takes account of the extra (and confusing) extra day you may have added.

[rogersh]

The WAM has printed out Holiday entitlement as follows (edited) ;

service years
1-5

20 hr contract -- 4.5 weeks 20=90


Bank holiday entitlement
1 working day = 1.5
2 working days = 3
5 " " = 8

Annual leave hours taken and deducted, will be the number of hours that day.

My query is that my 20 hours is 5 days X 4 hours = 90 hours annual leave plus 8 B/H x 4 = 32 =Total 122 hours (correct)
However a colleague works 20 hours 2 days X 10 hours = 90 plus 3 B/H

If his 3 B/H days are counted as 10 hours per day the Total is 120 ( or he is wondering if counted as 8 hours) In any event the 2 hour difference occurs because 2 (days) x 2/5ths of 8 = 3.2 & has been rounded to 3 (days).

If you calculate total annual leave including B/H as 30.5 = 6.1 weeks. If you worked 2 days - 2 x 6.1 = 12.2 x 10( Hours) = 122.

PSP states( edited);
Annual leave
There is no material change to the amount of leave which employees are entitled to. Annual leave will continue to be allocated to employees based on the hours they work and their contractual entitlements in terms of leave. However the PSP will record and process annual leave in hours instead of days, meaning that leave entitlements will be reduced by the actual hours and minutes taken – not days as is current practice. This means that leave can now be taken in hours if a full day is not required.

Bank & Public Holidays

Normal Bank Holiday arrangements will continue to apply. ........... Arrangements for part timers will continue to be pro-rated to ensure everyone is treated fairly regardless of the days in the week they work.

[tealc2961]

I was a new starter on the 3-4-17 I have a 5 day 25 hour contracts, that means I'm entitled to 22.5 days plus the bank holidays, I had holiday booked from the 24-5-17 till the 1-6--17, using 8 days leave meaning I should have 14.5 days left, I requested leave from the 15-1-18 to the 25-1-18 again equalling 8 days leave, this should leave me with 6.5 days, my manager has said I can't book the leave in January because I only have 2 days left! I can't see how? Can someone confirm my calculations please?

[TrueBlueTerrier]

I was a new starter on the 3-4-17 I have a 5 day 25 hour contracts, that means I'm entitled to 22.5 days plus the bank holidays, I had holiday booked from the 24-5-17 till the 1-6--17, using 8 days leave meaning I should have 14.5 days left, I requested leave from the 15-1-18 to the 25-1-18 again equalling 8 days leave, this should leave me with 6.5 days, my manager has said I can't book the leave in January because I only have 2 days left! I can't see how? Can someone confirm my calculations please?

I cant see any glaring errors or even any small ones. Go and speak to the rep about your concerns they should be able to get a fuller answer from the manager.

[rogersh]

I was a new starter on the 3-4-17 I have a 5 day 25 hour contracts, that means I'm entitled to 22.5 days plus the bank holidays, I had holiday booked from the 24-5-17 till the 1-6--17, using 8 days leave meaning I should have 14.5 days left, I requested leave from the 15-1-18 to the 25-1-18 again equalling 8 days leave, this should leave me with 6.5 days, my manager has said I can't book the leave in January because I only have 2 days left! I can't see how? Can someone confirm my calculations please?

I cant see any glaring errors or even any small ones. Go and speak to the rep about your concerns they should be able to get a fuller answer from the manager.

My suggestion is that your manager has counted your A/L days as Full Time hours !

OR

Obviously the Pro- Rata means you get the same amount of days but your day is less hours. Perhaps your manager thinks Pro - Rata means a proportion of days from 22.5 based on your P.T. Hours. So he/she has worked out you have 10 days total.

You have a total of 112.5 hours A/L plus 40 hours B/H

EDIT; I note your A/L included 29th of May - which was a Bank Holiday. Unsure what actual days you work but regardless one B/H should be included in the calculation - Therefore less A/L used. So 24th May to !st June inclusive = 9 days Minus 1 B/H & 2 days off = 6 A/L days used.


Annual leave
There is no material change to the amount of leave which employees are entitled to. Annual leave
will continue to be allocated to employees based on the hours they work and their contractual
entitlements in terms of leave. However the PSP will record and process annual leave in hours
instead of days, meaning that leave entitlements will be reduced by the actual hours and minutes
taken – not days as is current practice. This means that leave can now be taken in hours if a full day
is not required.
For example an employee contracted to work on a Tuesday for 6 hours will have 6 hours deducted
from their leave entitlement rather than 1 day, alternatively an employee contracted to work 9 hrs
will have 9 hours deducted rather than 1 day.
The leave year will continue to run from April to March. Leave entitlements will be rounded up to
the nearest half day and will then be converted into hours. When leave is taken, it will be reduced
by hours and minutes with no rounding, except by the conversion to decimals. This is the only
change to annual leave. Leave entitlements and the principles of how this is allocated will not be
changing whatsoever.
Where someone starts or leaves part way through the year their leave entitlement will be pro-rated
by dividing their contractual entitlement by (the total number of days in the holiday year divided
by those remaining).
Leave reserves will continue to have their annual leave allocated in days converted to standard 8
hour days. Therefore a day is a standard day for leave, absence, pay deductions etc.
Communications, training and support will be provided to Bookroom staff on how to manage this
transition from annual leave in days to hours. This will be rolled out as part of the PSP roll out so
not all regions will change at the same time.
The amount of days left at the end of the entitlement year for an employee will be carried over
automatically in the system. Negative leave balances created due to transition to the new system
will be waived.
Where an individual wishes to take a days leave but has a shortfall in remaining hours to do so they
will be allowed, in agreement with their manager, to draw the shortfall in hours down from next
years leave allocation with that leave allocation being adjusted accordingly.
The annual leave purchase scheme remains unaffected by this change over to PSP.

Bank & Public Holidays
Normal Bank Holiday arrangements will continue to apply. Employees who work a bank holiday will
continue to get either overtime or a day in lieu. The number of hours worked on the Bank Holiday
will be credited back into the annual leave quota* (as a bank holiday day off in lieu). The system
automatically credits hours worked back to the employee when the correct bank holiday payment is
selected. Arrangements for part timers will continue to be pro-rated to ensure everyone is treated
fairly regardless of the days in the week they work.
*For clarity where an individual works 2 hours or more and they choose a day in lieu they will be
credited with hour’s equivalent to their average attendance for that week.
Where an individual’s rest day coincides with a Bank Holiday they will have the option of being
credited with a day in lieu equivalent to the hours they would normally work on that day or
alternatively they can claim BH excess equivalent to the hours they would normally work on that
day