LTB 175/13 - Scheduled Attendance - Holiday Payments

[fishtank]

LTB 175/13 - Scheduled Attendance - Holiday Payments


No: 175/13
Ref: 62000a
Date: 15th March 2013



TO: ALL BRANCHES WITH POSTAL MEMBERS
Dear Colleagues
RE: SCHEDULED ATTENDANCE - HOLIDAY PAYMENTS
Attached for the information of branches is a draft copy of the Pay Directive setting out the Terms and Payment Timetable for Scheduled Attendance Holiday Payments 2013 - 2014 which is self-explanatory.
Any enquiries relating to this LTB should be addressed to Dave Ward, Deputy General Secretary (P) quoting reference 62000a.
Yours sincerely

Dave Ward
Deputy General Secretary (P)
DATE

SCHEDULED ATTENDANCE HOLIDAY PAYMENTS 2013 - 2014
1) As previously agreed with CWU, for the annual holiday year commencing April 2013, two payments of Scheduled Attendance Holiday Pay, each equivalent to 2 weeks worth, will be made to employees within the Single Operational grade, the Operational Support Grade, Mail Screener, MDEC Keyer within Royal Mail Letters. No payment will be made to reserved rights Weekend Only workers who are not entitled to SA payments.

2) As previously agreed with CWU and following the practice for the 2012/2013 SA holiday payment, the divisor will remain at 48 weeks.

3) The purpose of the SA holiday payment is to ensure that employees who regularly work SA receive some earnings support to cover their main paid annual holidays.

4) To save undue administration; payments will be automatically made as non-pensionable lump sums to those employees who were in service in a relevant grade at the start of the Annual Holiday Year and are still in service in a relevant grade when payment is made.

Payment 1 2 weeks worth on 17th May 2013

Payment 2 2 weeks worth on 9th August 2013

5) Payment will be based on the weekly average SA (weekday and Sunday) worked during the previous Annual Holiday Year (April 2012 - March 2013) but paid at the current SA cash rate when actually paid. This ensures that the payments reflect the weekly variations in SA worked, including the additional time prior to Christmas.
Subject to: -

a) The total for each week being no more than the National Limit averaged across any rotational cycle.

b) The average for employees with less than the maximum length of service for the reference period prior to the commencement of the current Annual Holiday Year being calculated on the actual number of weeks of service up to the end of the prior Annual Holiday Year.

c) Employees joining an eligible grade during the current Annual Holiday Year not being eligible for a payment till the following Annual Holiday Year.

6) This is NOT a savings scheme with money earned in one year payable in the following one.

Prior year data is used to estimate the SA that will be worked during the current year. Employees leaving service or a relevant grade prior to the end of the Current Annual Holiday Year (the 12 months April - March) will have their entitlement to the SA payment scaled back to reflect their reduced service within the Current Annual Holiday Year.

For employees due to retire, this should be calculated when the final year's payment is made.
For employees leaving service, any overpayment will be automatically recovered from the outstanding pay upon leaving.

In line with normal business practice, no payment will be due to employees leaving service prior to the SA Holiday Payment being made other than by way of retirement due to age, ill health or redundancy. In these limited circumstances a pro rata payment will be made according to the length of service in the current annual holiday year.

7) To qualify for payment the SA must have been performed in accordance with the National Rules which includes the individual employee completing a formal agreement detailing the SA to be worked and will be capped at the National Maximum.

8) Employees on temporary promotion / substitution into a non eligible grade when payment is made will only receive a proportionate payment for the period they were in an eligible grade if and when they permanently revert to an eligible grade within the Current Annual Holiday Year.

9) Employees within RM Letters Network terms will continue to operate their existing SA Holiday scheme i.e. they will be exempt from the terms of this directive, and will continue to submit authorized HR16's for their first 4 weeks of holiday.

10) All policy queries should initially be flagged to the HR Services Contact Centre (5456 7100 / 0845 6060603), or emailed to HRSC Enquiries Pay. The Contact Centre will flag more complex queries through the escalation process. Technical payroll enquiries should be directed to HR Support.

[maisymoo04]

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