Personal file kept by management

Ciderboy1957 · Post by **Ciderboy1957** » 23 Oct 2018, 09:53

Currently being took down conduct .
Manager informs me that he as " file"on me !
Surely under Data protection act this shud be kept at Royal Mail HQ , Sheffield ?

Chris413 · Post by **Chris413** » 23 Oct 2018, 10:04

I know my manager has a file on me in the DO, so I would take it is the case for everyone.

Post by **TrueBlueTerrier** » 23 Oct 2018, 12:15

Ciderboy1957 wrote:Currently being took down conduct .
Manager informs me that he as " file"on me !
Surely under Data protection act, this shud be kept at Royal Mail HQ , Sheffield ?

No, the DPA doesn't say where and what data can be held and by whom, it states under what circumstances you can access it (Subject Access Request) and what as a business, employers must comply with:

https://www.gov.uk/data-protection" onclick="window.open(this.href);return false;

Everyone responsible for using personal data has to follow strict rules called ‘data protection principles’. They must make sure the information is:

used fairly, lawfully and transparently
used for specified, explicit purposes
used in a way that is adequate, relevant and limited to only what is necessary
accurate and, where necessary, kept up to date
kept for no longer than is necessary
handled in a way that ensures appropriate security, including protection against unlawful or unauthorised processing, access, loss, destruction or damage

Just from what you posted the manager has complied with all of the above.

tommyrep · Post by **tommyrep** » 23 Oct 2018, 14:22

It is standard practice. With DOMs keeping a Diary on all situations that you get involved in !
I had a legit grievance against mine. At 2nd stage interview with a Helecoptered in, supposed neutral RM management clone who specialised in planning and georgette, turned tables on my complaint. He lambasted ME on previous unrelated events, I was made out as being the TRUE aggressor with the main grievance raised! Always worth keeping a diary yourself, dates and witnesses are very important, do not expect a fair level playing field once the RM gestapo close ranks.
They will always play dirty!

daveyeff · Post by **daveyeff** » 23 Oct 2018, 15:18

''Helicoptered in''......I like that one

… did you win?

tommyrep · Post by **tommyrep** » 23 Oct 2018, 18:32

daveyeff wrote:''Helicoptered in''......I like that one … did you win?

No, a score draw, lol ! Got very messy, DOM back tracked and accepted my original argument. No lapsing work on my duty, (when I am on it at least ) insufficient duty time !
The helecopter pilot had - based on his planning and revision experience- said I had time to do lapsing work, despite the duty being made PT from FT from a buy down situation. The area DSM did not preside over the case, he bailed out of his responsibilities and utilised his expert SS officer.
The PT duty was only 24 hr, all other PT duties were 25-30. As usual others covering the duty had more hrs, and started early, no break runners, etc, so I was expected to follow suit. I was being intimidated for doing the job properly, simple.
I took on the challenge of undue unfair pressure, 1st time ever in my DO or area ! No real surprises there ?
A nasty, horrible experience. Not at all pleasant but RM were determined to win, dug in deep but never won on the day!
Only wish more would take up similar likewise challenges, RM get away with murder and treat OPGs terribly at times.

Ciderboy1957 · Post by **Ciderboy1957** » 23 Oct 2018, 18:46

Yes Tommy rep , carbon copy of what I am awaiting but I have a right to see or be furnish with copies of my " file " surely as it is information relating to me ?
Manager using previous complaints which were never proven, 3years ago , as a tool to attempt to dimiss !

Ciderboy1957 · Post by **Ciderboy1957** » 23 Oct 2018, 18:46

Yes Tommy rep , carbon copy of what I am awaiting but I have a right to see or be furnish with copies of my " file " surely as it is information relating to me ?
Manager using previous complaints which were never proven, 3years ago , as a tool to attempt to dimiss !

tommyrep · Post by **tommyrep** » 23 Oct 2018, 19:06

Ciderboy1957 wrote:Yes Tommy rep , carbon copy of what I am awaiting but I have a right to see or be furnish with copies of my " file " surely as it is information relating to me ?
Manager using previous complaints which were never proven, 3years ago , as a tool to attempt to dimiss !

I am not sure Ciderboy. In my case it was the office managers diary used to blacken my character about heated exchanges leading up to the stage 1 to my area manager- as it concerned my DOM - how do you go about proving a personal dossier held ? I do not know to be honest, very hard to prove. They will keep any details on previous matters concerning you on record, can you demand to see them ? I do not know. Involve your area Rep ASP. They will use all evidence available to back their case, to your detriment! Good Luck, do not take it lying down. For too long it’s been all in RMs favour.

Ciderboy1957 · Post by **Ciderboy1957** » 23 Oct 2018, 19:48

Checked it out tommyrep , an employee can formally request " all data " relating to the employee .
Employer has to furnish employee with data relating to the employee within 30days

Mobey · Post by **Mobey** » 23 Oct 2018, 20:02

If you do get access to it you might get a few surprises! I did once whilst working in a different employer.

Ciderboy1957 · Post by **Ciderboy1957** » 23 Oct 2018, 20:59

Nothing surprises me with these vindictive b______ds

Ciderboy1957 · Post by **Ciderboy1957** » 23 Oct 2018, 21:00

Nothing surprises me with these vindictive b______ds

tommyrep · Post by **tommyrep** » 23 Oct 2018, 21:24

Ciderboy1957 wrote:Checked it out tommyrep , an employee can formally request " all data " relating to the employee .
Employer has to furnish employee with data relating to the employee within 30days

Yeh, but as I said at my Stage 2 interview, those entries in a diary or a RM personel dossier is only the person recording that informations version of events unless they are minuted at a meeting with your signed acceptance of the details. Then you should have your own copy provided. Every point entered in my DOMs diary was contestable and many were exaggerated.
The helicopter pilot assigned to hear the evidence mines over stepped his duty, it was only the grievance content that was supposed to be discussed and a decision made, he vilified me on things irrelevant to my grievance.
In my case more letters of my concerns were presented for a third stage hearing, the guy at stage 2 was a plant on behalf of the an area DSM at that time. Having said that, the HR system is corrupt and rigged in favour of management grievances.
Why and how the CWU accept that system as being fair towards its members is a mystery to me.
They have “ buddies “ to investigate complaints, you have no fair chance. RM organise wolves dressed in sheep fleeces as adjudicators, ever known one to go against a manager ? Unless instructed from higher above to get rid off a problem who’s face does not fit !!!

crimson king · Post by **crimson king** » 24 Oct 2018, 10:42

Seems only fair that my managers should have a file on me, seeing as I have a file on them...