Revised Revision Process & Supporting Documents

[TrueBlueTerrier]

o: Branches with POSTAL Members

Dear Colleague,

Revised Revision Process & Supporting Documents

Branches and CWU Representatives will be aware of the work of Integrated Delivery Programme (IDP) and the Strands contained within it. The remit for one of the Strands is the Revision Process.

The need to continue to adapt the delivery operation and to conduct revisions where and when necessary in line with national agreements and procedures was something that we and Royal Mail recognised during the national talks, and it was this that determined the remit for the strand who were tasked to look at a new approach to revisions, the post implementation review (PIR), the model agreement and compliance/audit procedures, which has now been achieved on all fronts.

The main objective was to reduce the time spent in the revision process making it easier to follow and simpler to understand especially in today’s competitive environment where some things need to be done quicker, particularly against a general decline in letters in many areas, but not all, and notwithstanding the impact of TNT and/or Amazon on workload which can bring about a drastic reduction overnight.

In addition there are some changes that have come about as a consequence of experience. To reduce the time taken in the process 226 tasks have been removed from the original process and a joint sign off at every phase has been introduced which should focus people’s minds and prevent retrospective steps being taken at later stages, which has previously slowed the process down.

To support the process Planners have been taken out and replaced with Revision Managers who are involved from start to finish and do not relinquish responsibility until the PIR has been completed; unlike the Planners who were off as soon as the phase 4 agreement was signed off.

This is also supported by a jointly agreed revision checklist to ensure all relevant aspects are being covered off throughout the process.

In addition Just in Time Training is being introduced so that local CWU Reps and DOMs receive joint training on the process and tools just before they are due to need it in the revision process, and there should be no movement to the next phase until this training has been completed. This training has been established via the People Involvement & Training Strand.

To support the sign off at every phase we have introduced a 6 phase sign off document and revised the previous model agreement for the sign off at phase 4 when the duties are agreed. At Phase 4 there will be a meeting between the Unit Manager, Unit Rep, DSM, Area Rep, Delivery Director and Divisional Rep to ensure the principles of this revised approach to revisions has been followed. It is also important that CWU Health & Safety Representatives are involved throughout this process.

There is also a revised and updated Model Week Guidance v2 document which is a separate agreement that forms an integral part of the process and is designed to make the baseline for a revision more reliable and up to date.

To close the revision process down the post implementation review has been revised and in essence is the final sign off for the revision, until this has been signed off then the revision remains incomplete and the Revision Manager retains responsibility for the site.

The revised revision process, guidelines, supporting documents and the just in time training support should provide our Representatives (and managers) with all the necessary guidance and support to be able to successfully carry out delivery revisions going forward.

To support the roll out of these revised guidelines and supporting documentation there will be some joint national briefings/workshops taking place in early January 2015. The full details of the briefings will be communicated via LTB in due course.

In the meantime we have no objection to units/Representatives jointly engaging with Royal Mail in phase 1 of the revision process to gather and verify all the base data. However, nobody should proceed beyond that at this point in time.

Any enquiries to Bob Gibson’s Office, quoting reference 230.05
Email address: hnutley@cwu.org or mstewart@cwu.org

Yours sincerely

Bob Gibson
CWU Assistant Secretary – Outdoor

[dvbuk55]

Are these new revisions or is this an ad hoc document for the revisions carried out since 2010?

It's very easy for RM to turn someone's head, they just call another meeting, make it sound important, give titles and BINGO - I think that's the name of a dog too.

[brettt]

Any attachments to this TBT

[TrueBlueTerrier]

Any attachments to this TBT

Yes but they are 6mb so can't host them here. Anyone needing/wanting them will need to download it from the CWU site, or check their emails if they have registered for them.

[brettt]

Ok but I only have an ipad and cannot open the files

[dvbuk55]

Ok but I only have an ipad and cannot open the files

Go next door and ask to borrow a cup of sugar, oh and a go on their laptop

[brettt]

Ok but I only have an ipad and cannot open the files

Go next door and ask to borrow a cup of sugar, oh and a go on their laptop

That is so much help dvbuk55

[Glenno]

Are these new revisions or is this an ad hoc document for the revisions carried out since 2010?

OK so the above quote gets us back on track to the Topic
Is this the next set of Revisions?
Not forgetting the Scoping exercise that has got to take place
Do we then decide Locally that we need/ don't need a revision
Are we guided into this new 6 phase or not?
What happens if the DOM says revision, Rep says not?
Lots and lots of Q's

Keep the input relevant folks as it is our future that is at risk

[brettt]

Anyone know how I can look at the 6mb file?

[General Mannerheim]

LOL....Just in time training.
They really are taking the piss!

[TrueBlueTerrier]

Anyone know how I can look at the 6mb file?

I can send it to you either by email or link to Google Drive, just Pm me or confirm your registered email address is ok (but don't post it here). Will do the same for anyone who asks just ask for it below and I'll send it to the email address you registered on RMC.

[brettt]

Anyone know how I can look at the 6mb file?

I can send it to you either by email or link to Google Drive, just Pm me or confirm your registered email address is ok (but don't post it here). Will do the same for anyone who asks just ask for it below and I'll send it to the email address you registered on RMC.

Thanks for that TB but I got a hard copy sent over.