LTB 310/24 – Seasonal Variation: Further Confirmation On Recording & Correction of Annual Leave in PSP (RMG/CWU Business Recovery, Transformation and Growth Agreement – Appendix 1)
No. 310/24
16 September 2024
Dear Colleagues,
Seasonal Variation: Further Confirmation On Recording & Correction of Annual Leave in PSP
(RMG/CWU Business Recovery, Transformation and Growth Agreement – Appendix 1)
Branches and Representatives will recall LTB 212/24 (Letter To Branches) issued on 17th June regarding the Confirmation Of Summer Low Period 2024 & The Recording of Annual Leave in PSP (RMG/CWU Business Recovery, Transformation and Growth Agreement – Appendix 1).
This LTB advised that due to changes to the original Seasonal Variation dates to better support the introduction of Network Window in June, there are several weeks up to the end of this year in which the Human Resources PSP system (which records an individual’s annual leave) is not aligned with the new Seasonal Variation periods.
The LTB further confirmed that as before, where there has been an imbalance in booked and taken annual leave during the introduction of Seasonal Variation to that recorded in the PSP system, Royal Mail HR Services will run an exercise retrospectively to ensure the correct annual leave deductions are recorded for all individuals who take leave during the affected weeks.
As means of further clarification, please find attached a Royal Mail message which has today been communicated to all COMs, via their Sign Post to confirm the following: –
HR Pay Services will be completing the credit back to annual leave balances in January 2025. This credit will be visible to managers and OPGs in the PSP system and People App. This will show as “Annual Leave – Adjustment.”
There is no impact on any employee booking any annual leave before crediting occurs.
To confirm, and as reported in LTB 212/24, local managers do not need to take any action in PSP, as the retrospective correction will be made centrally via HR Pay Services to ensure the correct annual leave deductions are made, to ensure no one will lose any leave balance.
Where there are any local level issues or questions in terms of the application of the above, these should be raised as a matter of priority by the relevant local CWU Reps and COMs to ADR/OPL level for resolution. Any errors in terms of the realignment of employees’ hours will be corrected and Royal Mail commits to do so.
Finally, and for further clarity, the next adjustment under Seasonal Variation this year will be:-
- For the 2024 Christmas period (High Period) which will run from Monday 18th November (week 34) and will end on Sunday 22nd December (week 38) – 5 weeks.
- Full-timers (including 35-hour contracts) will see a 24 minutes per day variation increase applied before their start time. Part-timers will see a 10 minutes variation before their start time.
Yours sincerely
Mark Baulch
CWU Assistant Secretary