Exrep wrote:Late attendance procedure please chaps I did have a copy but not no more.
Cheers
Appendix 2 of the conduct code.
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Appendix 2
LATE ATTENDANCE NATIONAL GUIDELINES
Late Attendance
Punctuality is important to the efficient operation of the service and every employee has a duty to attend punctually at their scheduled time. Good timekeeping is a matter of attitude and helps to contribute to the overall morale and performance of working colleagues.
All employees must record their attendance daily by the locally agreed method unless their duties prevent them from doing so when other prescribed arrangements should be used e.g. diaries. Attendance times should be recorded accurately. It is the employee’s obligation to explain to their manager the reasons when they attend late.
1. Late Attendance of Less than 5 Minutes
Late attendances of less than five minutes should normally be ignored unless they become frequent in which case the employee concerned will be warned that further occurrences could lead to formal discipline.
2. Excused Late Attendance
Late attendance incurred in the following circumstances should normally be excused and not be counted towards the standard set out in para 4.
a) where known, confirmed, unavoidable interruption to the normal means of transport occurs, e.g. breakdowns, severe weather conditions, etc.
b) due to domestic distress
Where excusing late attendance is appropriate the actual time of attendance should be recorded with a brief explanatory note from the manager.
3. Unexcused Late Attendance
Unexcused late attendances should be recorded accurately on the appropriate form for monitoring purposes. The manager should also ensure the individual is made aware that the late attendance has been recorded as unexcused.
Where an employee does not comply with the standard in paragraph 1, the initial response should be to counsel him/her. Where that fails to bring about the required improvement, the employee will be subject to the Conduct Code.
4. Persistent Late Attender
As a general indicator a persistent late attender is someone who incurs 4 unexcused lates in excess of 5 minutes during any 3 month period. Furthermore, combined late attendances of 2 hours or more may in some circumstances amount to unacceptable or persistent late attendance.
5. Late Attendance for Extra Duty
Late attendance for attendances outside of the conditioned hours will be dealt with by pay being calculated for the actual hours performed.
6. Time lost through unexcused Late Attendance
Whilst all employees have a responsibility to make good lost time it would be unreasonable to require the occasional late attender to do so on a routine basis. Each case should be dealt with on its merits and only where it can be really justified should such employees be called upon to do so. Regard should be made to circumstances where the employee, who by making a special personal effort, completes his/her scheduled duty by his/her normal finishing time.
There will, of course, be occasions when an employee would rightly be expected to work beyond his/her normal finishing time without payment, e.g. a postman/woman completing a delivery or collection or possibly an engineer finishing some urgent maintenance work, a start on which had been delayed because of his/her late arrival.
Those individuals who are habitually late and apparently unable or unwilling to improve their performance will be required to make good all lost time, and certainly before overtime becomes reckonable, as part of the disciplinary action taken against them.
7. Triallists
A triallist who has come under notice for late attendance should not be automatically discounted from having his/her trial confirmed. However the fact would nevertheless be taken into account when a decision is taken on confirmation or otherwise of the trial.
8. Representation
Representation as agreed under the Conduct Code will apply.
9. Conduct Code
The penalties relevant to this policy are in the Conduct Code and as such all relevant procedures must be adhered to when investigating, interviewing and awarding penalties. Authority levels as detailed in the Conduct Code will also apply.
