Xmas Bank Holiday Resourcing For Network Professional Driver

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Letter to Branches




No. 768/14
Ref: 206A.08
Date: 25th November 2014

For The Immediate Attention Of All:

Postal Branch Secretaries
Divisional Representatives
Area Distribution Representatives
LGV Representatives


Dear Colleague

Joint Statement On Festive Bank Holiday Resourcing For Network Professional Drivers

Branches and representatives will be aware that since the publication of LTB 621/14 dated 9th October 2014 regarding the agreed Christmas/ New Year Arrangements in Royal Mail, the department has been engaged in ongoing discussions with Logistics management in respect of an additional Joint Statement clarifying and updating resourcing arrangements for Network Professional Drivers.

In line with the Professional Drivers Agreement (PDA), Network Professional Drivers have different arrangements governing attendance on Bank Holidays. While these arrangements should prioritise voluntary attendance and the use of the full range of resourcing options, drivers can be compelled to attend for duty on Bank Holidays. In recent years, increases in home shopping and fulfilment contracts has led to an increase in customer demand for services on the festive bank holidays. This coupled with what has been perceived as an insensitive managerial approach to planning and resourcing operational requirements over the festive period, has led to an increase in the level of attendance on the Christmas and New Year bank holidays.

Against this backdrop discussions have continued on the Joint Statement outlining commitments designed to ensure that the business only operates essential services on the festive Bank Holidays and utilises all agreed resourcing options, minimising the requirement for mandatory attendance for Network Professional Drivers. In circumstances where mandatory attendance remains required, despite the measures in the Joint Statement, a maximum individual commitment is introduced for the first time.

Given the family nature of the festive period many of our Professional Driver members understandably place a greater significance on time off on the Christmas and New Year Bank Holidays. As such we believe that the Joint Statement will assist representatives in reaching agreed resourcing plans.

Branches are requested to bring the Joint Statement to the attention of our LGV Representatives and Network Professional Driver members.

Any enquiries in relation to this LTB should be addressed to Terry Pullinger, Assistant Secretary, e-mail: dwyatt@cwu.org or shayman@cwu.org quoting reference number: 206A.08

Yours sincerely




Terry Pullinger
Assistant Secretary


Joint Statement between Royal Mail Logistics and the CWU on Festive Bank Holiday Resourcing for Network Professional Drivers, Christmas 2014/15

BACKGROUND

The National Agreement for the Implementation of the Road Transport Directive and the Introduction of the Professional Driver (PDA), created the Professional Driver as a new and distinct grade. For Network Professional Drivers, in return for industry leading terms and conditions, this progressive agreement between Royal Mail and the CWU predicted the growth of customer activity during the weekends and on bank holidays and provided the commitment and the remuneration for drivers to attend on these days as part of normal working.

Since 2007, attendance during the weekends and on bank holidays has progressively increased due to retail activity and increased customer demand as internet fulfilment has grown considerably. The deployment of the Professional Drivers Agreement in this regard and the utilisation of its full range of resourcing options has ensured that the business has been able to meet its commercial commitments, however both parties recognise that the significant increase in bank holiday attendance has created some challenges in regard to a fair approach to allocation and attendance.

In particular it is recognised that the Christmas and New Year Bank Holidays are in general viewed as distinct and special by both our drivers and their families. Given the increase in demand for services on these days in recent years both Royal Mail Logistics and the CWU believe that it is appropriate to agree supporting guidelines to the PDA, to ensure fairness in resourcing, maximise opportunities for time off and limit individual mandatory commitment whilst maintaining efficient customer service.

APPROACH TO CHRISTMAS AND NEW YEAR RESOURCING

The business has a clear commitment to provide efficient customer service during the bank holiday period over the Christmas and New Year, while balancing the aspirations of the workforce to spend time with their families over the festive period.
Against that backdrop, a consensus has been reached between the business and CWU to maximise the availability of leave on these critical bank holidays to professional drivers over Christmas and New Year. The following principles have been developed between the business and CWU in order to ensure fairness in resourcing at all of the Vehicle Operating Centres. These should be utilised to shape local resourcing arrangements for the Christmas and New Year holiday period, the aim being to work collaboratively in order to achieve the optimum agreed outcome in line with these principles.

Both parties reaffirm that there are no current plans to operate a nationwide service on Christmas Day; as such no Professional Drivers will be compelled to attend on this day. Exceptionally where any customer driven services are required on Christmas day, it is agreed that our aspiration for attendance will be on a wholly voluntary basis with work covered utilising the full range of resourcing options detailed below.

Forward planning is becoming increasingly difficult and customer volumes and product volatility is a particular challenge over the critical Christmas and New Year period. As far as possible, Royal Mail will commit to planning attendances well in advance providing certainty to the Professional Drivers and enabling them to arrange their personal work life balance in as much time as is a practically possible.

Resourcing plans will be reviewed at unit level in November.

Royal Mail has the aspiration to ensure that the resourcing requirement for our directly employed professional drivers is as low as possible and commits to using the full range of existing agreed mixed resourcing options available. Equally workload will be scheduled on the basis of commercial or operational necessity; as such non priority work will not be scheduled during these Bank Holidays.

On the Bank Holidays where a national Network is run it is anticipated that most VOC's will be open and operational. There may be instances however where for operational reasons a VOC remains closed.   In such cases it is agreed that such closures should not result in a net increased workload obligation at neighbouring operational VOC's.  

Royal Mail will seek to resource the Christmas and New Year bank holidays through volunteers as far as possible. Where there are insufficient volunteers an open “fair share” approach will be developed across the Professional Drivers. [Driver hours limitations may restrict the pool of available drivers]

With regard to the Boxing Day and New Years Day Bank Holidays it is agreed that wherever possible, any last resort mandatory attendance requirement, in line with the PDA Agreement, for any individual will be limited to only one of these days.

The business will look to complete operations as early as possible on Christmas Eve and New Year’s Eve, and it is expected that drivers will support modified attendances to support this objective. Drivers will take a maximum of two bank holidays for Christmas and one for New Year [two in Scotland]
Both parties recognise the context for bank holiday attendance over Christmas and New Year is covered within the Professional Drivers agreement and the remuneration has already been addressed. Where a driver is required to attend during a bank holiday a day will be added to that employees annual leave entitlement to be taken under current arrangements where authorised in line with operational requirements. However in line with local arrangements in recent years, for the festive bank holidays only, where it enhances the availability of volunteers, drivers may elect to receive remuneration at Overtime rate for the hours worked on the Bank Holiday as an alternative to the days leave.
Local discussions on resourcing should be completed at the earliest possible juncture to give the maximum levels of certainty to all our drivers. Discussions should be progressed in line with the IR Framework and the Network Working Group will be available to assist should it become necessary.
This Joint statement covers the Christmas and New Year Bank Holidays only. Resourcing for all other bank holidays will continue to be progressed in line with the terms of the Professional Drivers Agreement.
Any issues of interpretation should be referred to the signatories of this agreement.





Euan McMurdo Terry Pullinger
Logistics Director Assistant Secretary
Royal Mail CWU

Date: 24 November 2014