D2D Update 4th June

[drb]

To: All Divisional Representatives
Branches and Area Delivery Representatives


D2D Update 4th June 2010

We have been attempting at National level to reach a position with Royal Mail that would assist in enabling the smooth transition of D2D into workload next week.

It is true that we had previously agreed the 7th June as the date of changeover and the introduction of the Delivery Supplement, but this was agreed about 5 weeks ago in anticipation of concluding the D2D guidelines within a week or 2 thus giving 3 but at least 2 weeks lead in to the changeover date. As you are all aware the D2D Guidelines were not concluded until last Friday evening and not circulated until Saturday and then subsequently via LTB on Tuesday.

A National Deployment Group meeting took place on Wednesday of this week to see if we could agree to defer the date by at least a week. Unfortunately the payroll date could not be changed so the 7th June remained in place. Discussions continued over the phone yesterday and today to try and reach an acceptable solution to the extremely tight deadline. The following words were sent to Royal Mail with the hope of issuing them as a joint statement.

It is jointly recognised that delivery units have been left with a stretching timetable to agree the movement of D2D into workload, and in some case have not been left with sufficient time to organise formal meetings to competently deal with the issue. Unfortunately the date was heavily influenced by the payroll changeover which is now too advanced to defer. This means that the 7th June remains in place. However in order to facilitate a smooth transition it is agreed that there will be no absorption in any Delivery Units for the next 2 weeks in order to provide more time for the transfer to be formally completed, therefore talks should continue between local parties to complete the transfer in line with the national agreement and have robust arrangements and processes in place by the 21st June. Thereafter any agreed interim arrangements will continue until a formal revision takes place and the workload is embedded into the office duty structure.

For the sake of clarity there is no reference to absorption in the Door 2 Door section of the national agreement nor is there any reference to offices not in the upper decile being required to absorb D2D. The movement into workload should be done on the basis of a common sense approach based upon facts. This does not mean that opportunities to absorb do not exist but any such opportunities/proposals should be clearly demonstrated and supported by reliable data/statistics.

Royal Mail have shied away from issuing a joint statement and issued a statement to their managers which whilst being slightly helpful does not sufficiently deal with the tight deadline and their managers approach to this changeover which in many instances appears to be from a start point of absorption.

It was made clear in the meeting on Wednesday that absorption is not included anywhere in the D2D section of the national agreement and nor is there any reference to units not in the ‘Upper Decile’ having to absorb. This point was accepted by Royal Mail and Roger Poole the independent chair. This message to our representatives is to re affirm that position which is a fact.

As far as absorption is concerned we have never refuted that there may be opportunities to do this but it cannot be the start point for moving D2D into workload, in fact it was never raised in the national negotiations. The position on absorption is this. Managers are at liberty to propose absorption; however they must place the evidence for this before our representatives. Evidence which must include traffic figures for the office and broken down into delivery routes, this must be based on letters, flats, packets and D2D. This should also be supplemented with recent week’s figures so that comparisons can be made. Then a sensible discussion should take place based upon factual data/statistics. If this does not happen then you are not at liberty to absorb.

However the overriding factor is getting D2D into measured workload ensuring that sufficient time is being provided to ensure that all mails and D2D can be delivered within duty time, in line with the national agreement which clearly states:

D2D traffic will be placed into measured workload both indoor and outdoor. This move into workload will require delivery duties to be adjusted and allowances to be made in order to provide sufficient time to ‘prep’ the items and deliver them.

A Simple guide is has been produced below that gives some indication of what amount of time should generally be required to handle D2D indoor and outdoor, and where absorption is mentioned this time will need to be taken fully into consideration. All the figures are Royal Mail figures.


D2D into workload Resourcing guide

The following is a guide based on the agreed D2D guidelines sent out to representatives.

As stated in the Guidelines the values/throughputs are interim and are based on 500 delivery points which equates to 83 DP’S per day (1/6th).

Times required for different sized deliveries will need to be adjusted according to number of delivery points.

The values/throughputs are based on using a RM2000 frame. Where old type frames are still being used then local discussions need to take place to establish the extra indoor time needed using the figures below as a guide.

The total time required will have an adverse impact on opportunities to absorb mail.

Interim Values; Indoor
Number of Contracts Items per Minute Method
1 22 Sort to Frame
2 11 Sort to Frame
3 8 Collate & Sort to Frame
4 8 Collate & Sort to Frame
5 7 Collate & Sort to Frame
6 6 Collate & Sort to Frame

Number of Contracts Throughput per min per contract Total extra indoor time daily minutes
1 22 4
2 11 8
3 8 10
4 8 11
5 7 12
6 6 14

These throughputs could be used to determine the time for each walk or the office as a whole which would mean you would then need to agree how to distribute it. This could be evenly across the office or allocated where you believe it to be most appropriate.

For example if you had 40 deliveries with 500 DP’s.
1 Contract – 40x4mins = 160 mins (2hr 40mins) a day extra indoor time.
3 Contracts – 40x10mins = 400mins (6hr 40mins) a day extra indoor time.

Time also needs to be allocated to distribute the items to the delivery benches. If you do not have a duty that currently does this then extra time should be allocated for this task.

Outdoor

The impact on outdoor is more marginal.

A 500 DP walk with an 80% call rate delivering a 1/6th of the items per day would increase the call rate to 83%. And generate an extra 17 calls a day.

A 1% increase in call rate = 1.8 mins, so a 3% increase in call rate would be 3x1.8 mins = 5.4mins a day. These are based on current values in Pegasus which are still subject to review.
In summary this means that a walk with 500 DP’s and a current 80% call rate should be credited daily with the following; 1 contract – 9.4mins, 2 contracts 13.4min, 3 contracts – 15.4min, 4 contracts – 16.4min, 5 contracts – 17.4min and 6 contracts 19.4mins.
Factoring in the above will mean that absorption opportunities on normal mail will have to be reviewed and management forecasts adjusted to allow for D2D in workload.


Yours sincerely



Bob Gibson
Assistant Secretary

[drb]

Here is a hard copy for you to download :

http://www.mediafire.com/download.php?ywmo2kitfli" onclick="window.open(this.href);return false;

[TrueBlueTerrier]

Cheers DRB

[Patrick Clifton]

Just to clarify. When they say 'absorb/absorpation,' is this lapsing or collapsing of 'mainly business duties' on Saturdays?

[ldsposti]

So all in all we still dont know what is happening on monday ? we have heard nothing from our management or union in our office so we are carrying on as normal and see if the balloon goes up on monday.

[DGP1]

The figures are rubbish, if I'm on a 600DP duty then 3 d2ds takes me about 15minutes to sort up (but not prep into the frame) and around an extra 15 minutes to deliver them (it doesn't matter if there are 1/2/3/4/5), you really need about 20/25 minutes per day to deliver d2ds (maybe less if spread over 6 days).

[fishtank]

Just to clarify. When they say 'absorb/absorpation,' is this lapsing or collapsing of 'mainly business duties' on Saturdays?

When the document mentions absorption it means absorption of door to door into workload.

Apart from the last sentence.

Factoring in the above will mean that absorption opportunities on normal mail will have to be reviewed and management forecasts adjusted to allow for D2D in workload.

Which means the absorption/lapsing we are more used to....i think.

[woofwoof]

there is no reference to absorption in the Door 2 Door section of the national agreement


so we dont have to or arnt going to collapse or just dont do the door 2 door on the collapsed

[mclovin]

Does it mean lapsing/absorbtion is scrapped for the next 2 weeks or not???

[drb]

Listen! They will be looking to "earn their stars",(you know who they are). If they insist that you do absorb,the BEST measurement is to leave your absorbtions in the frame.When you get back to the office..that will be your capacity! It will be there in black and white.For those that run around and prep everything in on a Monday/Tuesday,you lot can absorb Weds to Friday.

This is no way advocating industrial action.It is the most obvious way to measure capacity. It is too late for those to stop using private vehicles until the WSM revisions go through.

[drb]

Does it mean lapsing/absorbtion is scrapped for the next 2 weeks or not???

If your membership are still finishing at 12:30-ish...then no,and so is everyone else in your office!!!!!

[mclovin]

Doesnt bother me I aint in next week.

[shepherdess]

act 1st think later. always the same they can quote all the mumbo jumbo it still means the same more work shut up and get on with it your union has agreed it thats all we will be told next week at every do

[Patrick Clifton]

Just to clarify. When they say 'absorb/absorpation,' is this lapsing or collapsing of 'mainly business duties' on Saturdays?

When the document mentions absorption it means absorption of door to door into workload.

Apart from the last sentence.

Factoring in the above will mean that absorption opportunities on normal mail will have to be reviewed and management forecasts adjusted to allow for D2D in workload.

Which means the absorption/lapsing we are more used to....i think.

so what does this relate to then?

However in order to facilitate a smooth transition it is agreed that there will be no absorption in any Delivery Units for the next 2 weeks in order to provide more time for the transfer to be formally completed,

What does the 2 week timescale relate to?

[gb93]

Can someone put me right on this d2d prep rates,am I right with my thinking

1 contract = 22 items a min giving 4 mins prep time
2 contract = 11 items a min giving 8 mins prep time

My thinking is you add these times together 4min+8min=12min prep time for 2 contracts
Is that right or is it 8 min prep for 2 d2d