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JOINT STATEMENT BETWEEN ROYAL MAIL AND THE COMMUNICATION WORKERS UNION FOR THE TRIAL OF FORWARD FACING CAMERAS IN NETWORK VEHICLES TO COMPILE COACHING DATA

14 Mar 2017, 18:02

No. 154/2017

14 March 2017

For the Immediate Attention of All:

Postal Branches
Divisional Representatives
Area Distribution Representatives
LGV Representatives


JOINT STATEMENT BETWEEN ROYAL MAIL AND THE COMMUNICATION WORKERS UNION FOR THE TRIAL OF FORWARD FACING CAMERAS IN NETWORK VEHICLES TO COMPILE COACHING DATA

Dear Colleagues

Branches are informed that in late 2015 the Logistics business unit approached the department seeking a trial regarding the use of 6 removable Forward Facing Cameras that may be fitted into different LGV’s to gather real time footage to be used as a training aid by Advanced Driver Coaches.

It is believed that a library of videos can be compiled for use as training aids, which would assist in raising awareness of hazards and good practice by both Professional Drivers and agency drivers within Royal Mail and so reduce RTA’s.

Initial scoping activity in relation to the South/Home Counties ADM area has been undertaken to provide base data to enable comparisons with other areas around the country. This activity identified the driving manoeuvres by type that are considered to be the most prevalent influencing factors in the RTA’s that have been experienced in 2015/16 by the South area. The output from this activity has enabled the RM Safety team, using the record of incidents, to determine which geographical areas are shown to be potentially most at risk of RTA’s.

Discussions with the business have now concluded with the attached Joint Statement being agreed and endorsed by the Postal Executive.

Branches should note that the attached Joint Statement provides confirmation that this agreement relates to the installation and use of Forward Facing Cameras for this initiative only. It is agreed that any further request to deploy Forward Facing Cameras outside of the terms of this agreement would be subject to discussions and agreement at National level.

Branches will also note that the preferred option is that an Advanced Driver Coach drives the vehicle with the Forward Facing Camera fitted during the gathering of real time footage. Where this is not possible the vehicle may be driven on a voluntary basis during the process by a Professional Driver.

In line with previous agreements the Joint Statement provides for continued full CWU involvement in the trial activity.

Any enquiries in relation to this LTB should be addressed to Davie Robertson, Assistant Secretary, email: dwyatt@cwu.org or shayman@cwu.org quoting reference number: 233.03.


Yours sincerely


Davie Robertson
Assistant Secretary
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JOINT STATEMENT BETWEEN ROYAL MAIL AND THE COMMUNICATION WORKERS UNION FOR THE TRIAL OF FORWARD FACING CAMERAS IN NETWORK VEHICLES TO COMPILE COACHING DATA

14 Mar 2017, 18:03

JOINT STATEMENT BETWEEN ROYAL MAIL AND THE COMMUNICATION WORKERS UNION FOR THE TRIAL OF FORWARD FACING CAMERAS IN NETWORK VEHICLES TO COMPILE COACHING DATA


Introduction

Royal Mail and the Communication Workers Union (CWU) are working together in developing key business policies, mutual interest solutions and a new culture which is at the core of all the commitments contained in the BT2010 Agreement and the 2014 Agenda for Growth, Stability and Long Term Success Agreement.

As such, Royal Mail have committed to provide the CWU with genuine engagement at the development stage of key business policies supported by transparency and good information share, in order that the CWU can influence and shape key National policies before decisions are made.

Within the “Modernisation – A Shared Vision” section of the BT2010 agreement reference is made to “a business where employee safety is the number one priority”. In pursuit of this commitment Royal Mail and the CWU agree that the analysis and consideration of various agreed initiatives remains a priority.

It is recognised by both parties that the identification of road safety risks and good driving practice to reduce hazards is a major factor in the safety of not only Royal Mail drivers but also the public in general. In this regard, working within the agreed National procedures Advanced Driver Coaches, managers, drivers and local CWU representatives all contribute to continuing activities that aim to reduce Road Traffic Accident (RTA) incidences and improve performance.

To assist Advanced Driver Coaches in raising awareness of hazards and good practice by both Professional Drivers and agency drivers Royal Mail would like to gather further real time footage using Forward Facing Cameras in Network vehicles.

Initial scoping activity in relation to the South/Home Counties ADM area was undertaken to provide base data to enable comparisons with other areas around the country. This activity identified the driving manoeuvres by type that are considered to be the most prevalent influencing factors in the RTA’s that have been experienced in 2015/16 by the South area. The output from this activity has enabled the RM Safety team, using the record of incidents, to determine which geographical areas are shown to be potentially most at risk of RTA’s.

These geographical areas may be a short stretch of road, a particular traffic junction or indeed an entire route from point A to point B.

In the South/Home Counties ADM area analysis revealed that a particular route had a number of the identified driving manoeuvres and influencing factors that may contribute to a higher risk of RTA’s. A locally made DVD was therefore produced to highlight these hazards to drivers, which was well received.

Based on the success of the locally made DVD it is now proposed to use Forward Facing Cameras to create a library of coaching videos. These can then be deployed to aid Advanced Driver Coaches in preparing drivers new to geographical areas where potential hazards have been identified and to also assist with the ongoing coaching of drivers that are more familiar with the routes.

It has therefore been agreed that to enable the collation of a library for coaching videos the following can take place:

Royal Mail will initially purchase up to six Forward Facing Cameras which may be used on a temporary basis, in Network vehicles on identified high impact routes to gather footage for training purposes.

Data will be gathered during normal road services.

It is agreed that the preferred option is for Advanced Driver Coaches to drive the vehicles during the gathering of training footage/data gathering.

Where an Advanced Driver Coach is unavailable to drive a vehicle during the process a Professional Driver may be used. Any driver participation in this case will be on a voluntary basis.

There will be no adverse impact on the earnings of either the Advanced Driver Coach or any drivers who volunteer to assist in the data gathering activity.

Volunteers will receive both full familiarisation in respect of the Forward Facing Cameras that are fitted prior to use and any training that is agreed as necessary in relation to their operation.

Completed videos will be shared and the content agreed with the CWU before being used.

Data gathered will include footage of both hazards and good practice.

A trial in the HC area will produce an agreed template for video design.

A bi-monthly review of activity between management and the CWU will take place post deployment of cameras.

It is agreed that the full involvement of the CWU at all levels is essential if the full benefits are to be realised and as such the CWU will be involved in all aspects of this initiative including implementation and monitoring.
Health & Safety is of paramount importance to both Royal Mail Logistics and the CWU, therefore prior to any deployment it is agreed that a Safe System of Working and all relevant Safety compliance documentation on the fitment and use of the Forward Facing Camera will be fully developed and agreed between RM Network and the CWU National Health And Safety Department.
Royal Mail and the CWU appreciate the need to balance opportunities and fears to ensure that the use of new technology is embraced seamlessly and with confidence. Therefore, both parties agree to uphold the following principles:
All equipment will be used in accordance with the appropriate legislation and relevant departments.

Under no circumstances will drivers be required to operate the equipment whilst in control of a moving vehicle.

The specific purpose for using the information provided by the Forward Facing Cameras will be to improve safety and driver training. Cameras will not be permanently fixed within vehicles and the issue and return of cameras will be managed by the area management team.

It is agreed that the Forward Facing Cameras are not being installed for, or will be used as a disciplinary tool. As such they will not enhance the ability of managers, or the evidence available, to take disciplinary action.

In line with the ethos successfully developed and deployed in Network both parties confirm that the essence of the approach regarding driver improvements will remain one of correction and not punishment.

The data gathered from the Forward Facing Cameras will be utilised by Advanced Driver Coaches to support driver training.

Clearly initiatives such as this provide the opportunity for both parties to enhance the level of understanding in relation to safety matters and will hopefully lead to joint improvements in how such issues are managed.
It is confirmed that this agreement relates only to the installation and use of Forward Facing Cameras for this initiative only. It is agreed that any further request to deploy Forward Facing Cameras outside of the terms of this agreement would be subject to discussions and agreement at National level.

Any questions of interpretation, implementation or application of this Joint Statement shall be referred to the respective Headquarters for resolution.

Euan McMurdo Davie Robertson
Logistics Director Assistant Secretary
Royal Mail CWU


Date: 13th March 2017

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